Updating and Publishing Projects to Project Server

Today’s learning tip is about publishing the project plan.  When project manager develops the schedule he performs the following things,

A     Create Tasks

A     Add Duration/Hours

A     Create Resources

A     Assign Resource

A     Balance Assignments

He needs to notify the people/resource about the project and their tasks.  This is where he has to publish the project.


Updating and Publishing Projects

When you use Project Professional to connect to the computer running Project Server 2003, you can publish project information so that it is available for team members to view and interact with, update projects based on information from project participants (including timesheets and reported task actuals from team members), and republish the updated information at the frequency required by your organization (such as daily, weekly, or periodically, as-needed). You can use Project Professional both to publish projects to the Project Server database and to manage task updates.

Publishing Projects to the Project Server Database

Before team members can use Microsoft Office Project Web Access 2003 to view project information, you must save the project and publish it to the Project Server database. In addition, every time that you update a project and you want to make that information available, you must publish the project.

You must be assigned the Publish/Update/Status Project Server category permission in order to publish updated project information by using Project Professional.

If you want team members to immediately see the changes you make to projects, you can publish updated information to the Project Server database each time you save the project. You can publish project information manually by using the Collaborate menu in Project Professional, or you can choose to have project information published to the Project Server database automatically every time you save your project.

Note To publish project information, you must be connected to the computer running Project Server 2003, and you must be using enterprise projects unless the computer running Project Server 2003 is configured to allow the publishing of non-enterprise projects.

To publish project information to Project Server

1.                Open Project Professional and connect to the computer running Project Server 2003.

2.                On the Collaborate menu, point to Publish, and then click one of the following:

A     All Information. This command will publish the project, as well as the changed assignments in one step.

A     New and Changed Assignments. This command will publish new task assignments, as well as changes to task assignments. It will not republish any existing and unchanged assignments. This command replaces Team Assign and Team Update commands from Microsoft Project 2003.

A     Project Plan. This command will publish the project to the Microsoft Project Server where it can be available for project views. Assignments for team members are not published. This command replaces Update Project to Web Server command from Microsoft Project 2003.

A     Republish Assignments. Allows assignment information to be resynchronized on the Microsoft Project Server in cases where data needs to be recovered or to force an update. This command also allows a new manager to take over the responsibility for managing the entire project or selected tasks. This command replaces the Resend All Messages command from Microsoft Project 2003.


If the requirement is to Publish New and Changed Assignments to Microsoft Project Server, then the dialog box shown in Figure 15 is presented. This shows the details of each assignment—resource name, task name, amount of effort in the assignment, and the start and finish dates for the assignment.

Best Regards,

EPM Consultant\Sr. Software Engineer

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